The fine print.
The full terms of participation, liability waiver & media release, behavior policy, and refund policy for every Recreation Academy program.
General Disclaimer
At Recreation Academy, we do everything we can to create a safe and welcoming environment at all of our programs and events. However, like with any activity, there's always some risk involved, and we can't guarantee complete safety. By signing up, you understand and accept these risks and agree not to hold Recreation Academy, our partner locations, or our staff responsible if you or your child are injured while participating — regardless of the situation or circumstances surrounding the incident.
Liability Waiver & Media Release Agreement
By participating, or allowing your child to participate, you agree to the following terms:
Waiver of Liability
You agree to hold The Recreation Academy, its staff, volunteers, representatives, community partners, and all other agents harmless in the event of any injury to your child/participant during their participation in our programs. This agreement applies regardless of whether you have signed any type of physical or digital form. It is our responsibility to disclose this information when we're taking registrations and our partner organization's responsibility when they're doing so. These are our basic terms of service, and participation is contingent upon your agreement.
Assumption of Risk
You acknowledge and assume all risks associated with the activities, including the risk of injury, and voluntarily assume all such risks on behalf of your child.
Safety and Responsibility
While our instructors strive to provide a safe and nurturing environment, absolute safety cannot be guaranteed. It is your responsibility to ensure that you and your child understand the importance of listening to staff, following all program rules, and asking for help when needed.
Medical Assistance
In the event that your child requires medical assistance, and you cannot be reached, or if it is a life-threatening situation, you authorize The Recreation Academy staff to render aid at their discretion. You agree to be responsible for any costs incurred.
Active Participation
You acknowledge that our programs are active in nature and agree that The Recreation Academy is not liable for any injuries that may occur. By agreeing to these terms, you relinquish your right to pursue damages associated with any injury your child may sustain.
Indemnity Clause
You agree to indemnify and hold harmless The Recreation Academy, its staff, volunteers, and agents from any claims, demands, or causes of action arising out of or in connection with your child's participation in the activities.
Use of Likeness
By participating, you grant The Recreation Academy LLC the right to use your child's image and likeness for promotional purposes, including but not limited to social media posts, sales materials, and email marketing campaigns.
Severability Clause
If any provision of this waiver is found to be unenforceable, the remaining provisions will remain in full force and effect.
Acknowledgment of Understanding
You have read this waiver, fully understand its terms, and agree to it freely and voluntarily without any inducement.
Important Notice: This waiver is available online, and it is your responsibility to review it and ask any questions before participating. By participating, you confirm that you have reviewed and understood this waiver.
Participant Behavior Policy
At The Recreation Academy, we are dedicated to creating a safe, respectful, and enjoyable environment for all participants. To ensure this, we have established the following behavior guidelines:
1. Respect for Others
Participants are expected to treat fellow participants, staff, and property with respect at all times. Bullying, harassment, or any form of disrespectful behavior will not be tolerated.
2. Safety First
Participants must follow all safety instructions and guidelines provided by our staff. This includes using equipment properly and adhering to the rules of the program.
3. Positive Participation
We encourage all participants to engage positively in activities. Disruptive behavior that hinders the experience of others will be addressed promptly.
4. Consequences for Misbehavior
If a participant's behavior is deemed inappropriate or unsafe, our staff will take appropriate action — which may include participation breaks for reflection or discussion, dismissal for the day, dismissal for the next day's session, or, if necessary, for the remainder of the program.
How Our Programs Are Structured
We aim to keep all participants active, engaged, and having fun. This means frequently changing activities, introducing variations of classic games, and providing new experiences. Our staff is trained to guide participants during teachable moments. Topics often depend on the group's needs and may include communication, valuing perspectives, listening to instructions, and other valuable social skills. Just by participating, your child will be learning.
Addressing Behavior Concerns
Our staff is committed to guiding participants through behavior-related challenges. Mistakes are a natural part of growing up. Using redirection, de-escalation, and thoughtful debriefs, we work to resolve issues that arise. If those attempts are unsuccessful, participants may be dismissed for the day, the next day's session, or, if necessary, for the remainder of the program.
- • We do not give refunds for dismissal due to poor participant behavior.
- • All of our programs have prerequisites for participating.
- • Our staff are trained to stay with their group if a participant chooses to run off or leave the group.
- • We are not a babysitting service; we are an educational enrichment program that it is a privilege to attend.
Refund Policy
IMPORTANT NOTICE: All program registrations are subject to a mandatory credit/debit card processing fee, typically 3–5% of the total purchase. This fee is set by our registration platform provider, is completely out of our control, and is not refundable under any circumstances. These charges do not benefit The Recreation Academy in any way.
We are committed to providing exceptional programs and experiences. Each program type requires a minimum nonrefundable deposit:
| After-School Clubs | $15 | per participant, per program |
| Cadet Care (Before & After School) | $25 | per participant application fee, per enrollment |
| Sports Clinics | $15 | per participant, per program |
| School Break Camps | $25 / $35 | half-day / full-day, per participant, per week |
| Birthday Parties | $50 | per event date |
| Mobile Field Trips | $50 | per event date |
These nonrefundable deposits are necessary because we make commitments to our staff, purchase equipment, and secure venues in advance to ensure the highest quality experience.
No refunds will be issued for Cadet Care Before & After School services. You're responsible for cancelling your subscription through our website's member portal.
Refund windows for all other programs
30+ days in advance
100% refund minus the nonrefundable deposit.
15–30 days in advance
50% refund.
14 days or less
Registration may be transferred to another week, or a 50% credit toward a future program. If registration is handled by a partner organization, their refund policy applies.
If you have any issues with our programs, please reach out and we'll work to find a reasonable resolution. We do not provide refunds for participants excused for poor behavior. Our staff also reserves the right to refuse a refund if we are not notified of an issue with a program's quality, instructor, or other concerns, or if communication is hostile or aggressive.